First, it is very important to express thanks to all employees who have been committed and managed to keep working through this difficult period.
We have managed to keep the operations going and continued to satisfy our customers service needs. Even more important, we have been able, with everybody’s help to ensure that there was continued employment for all.
Our aim is to have people back-to-work in the office in order that operations can continue to be 100% effective.
In order to ensure that we can all get back-to-work safely, not only have we carried out a risk assessment, but we have also established a phased plan.
All of the controls we have implemented are detailed within this briefing note and all employees must comply.
Remember, we have still had employees working in the office and this has been successful without any health issues.
Commuting to/from Work
When commuting to/from work it is important to protect yourself and others from catching or passing on the virus. If you have to use public transport, try to keep to yourself and use gloves to protect yourself from dirty surfaces e.g. door handles. Government guidance should be followed for the protection of yourself and others.
If you are car-sharing, try to ensure that the other people are taking similar precautions to you.
Wearing of Masks
There is no evidence at present that confirms the use of a mask will prevent you from catching a virus. Although, there is no harm in taking the precaution especially if using public transport. We will not be requiring any employee to wear a mask or face covering in the office.
Cleaning of Hands
The authorities consider hand cleaning to be the most effective way of controlling the spread of the virus. It is also important to note that alcohol gels are for general protection. The only way to ensure your hands are clean is to wash them with hot water and soap followed by drying them. Alcohol gels are to be used between hand cleaning, but following trips to the bathroom, kitchen and handling communal items, hand cleaning with soap and water must be done.
Upon entering and leaving the office, we request that you sanitise your hands with the sanitiser provided.
Using Equipment in the Office
Use only your own telephone and computer. If you have to use any communal equipment, please wipe any surfaces down after you have used it for the next person.
The office layout has not changed as it provides a good level of individual space without having to come close to others.
Hygiene and tidy desk rules should be adhered to in order that any risk is minimised.
Using the Toilets
We all must be vigilant about cleaning our hands especially after using the toilet. To try and prevent over-crowding, the following rules are in place:
Male Toilets – 2 people maximum.
Female Toilets – The female toilet is only designed for 1 person at a time.
These will be cleaned daily.
Using the Kitchen
The following rules apply to the kitchen and also for break/lunch arrangements:
We are allowing a maximum of 1 one person to use the kitchen at any time.
Reduce your Risk
You should try to refrain from touching your face, nose & mouth and this will reduce the risk of spreading any bacteria from your hands to areas that will allow the virus to get into the body.
Coughing and Sneezing
If you have to sneeze, you MUST try to catch it in a tissue and put the tissue in a closed container. Then clean your hands. The same applies to coughing, you must prevent the spread of germs and bacteria.
If you do not have any tissue at the time, use your hand or inner side of your elbow to catch the cough and sneeze. Then clean your hands.
It is still a personal responsibility to inform your Line Manager if you think you have any symptoms. Do not hide symptoms, let us know so we can assist you accordingly.
Items for Cleaning and Protection
Fleetclean continue to make orders for items such as tissues and alcohol gels. The alcohol gel is in short supply so we encourage you to carry your own if you have some.
There will not be any non-essential visitors to the office unless expressly agreed by the Directors. Couriers will be met at the door and not allowed inside. If it is absolutely necessary for the Courier to enter the office, they must be restricted to the reception area.
Drivers at Tankwash
Drivers should under normal circumstances should remain in their cab. If they need to assist with the cleaning activity, try to maintain a safe distance.
Drivers may use the toilets, but only 1 at a time.
REMEMBER, CLEANING YOUR HANDS WITH HOT WATER AND SOAP IS THE PRIMARY WAY TO PREVENT CATCHING AND SPREADING THE VIRUS.
Do NOT take any chances. If you have a concern, have it checked.